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Automation playbook · Private education

The family that gets no reply enrolls somewhere else.

Families compare and expect a fast reply. We build the automations that answer admissions, book the tour, handle enrollment and talk to parents. 24/7.

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Live in days · Works on WhatsApp, web and phone · No new software for your team

86% of families expect a reply within 24 hours, and most schools don't make it in time.Source: RNL (Ruffalo Noel Levitz)
The leak map

Where the enrollments leak.

Every school runs the same flow: family → admissions → enrollment. Enrollment leaks at three points, and an automation seals each one.

Familyasks about spots at 9pm
Leak 1 · Slow admissionsThe family asks after hours and gets no timely reply.
Lumo automationAn admissions agent replies 24/7 and books the tour instantly.
Admissionstours, requirements
Leak 2 · Manual enrollmentEnrollment documents and fees are handled by hand, with delays.
Lumo automationHandles enrollment documents and fees automatically.
Current familiescomms, re-enrollment
Leak 3 · Scattered commsParent communications scatter across channels.
Lumo automationCommunicates with parents and handles re-enrollment, in one channel.
See it work

9pm. A mother asks if there are spots.

The office is closed. The agent replies instantly, explains the requirements and books the tour for Saturday.

1

Replies instantly, 24/7, about spots and requirements.

2

Books the tour and sends the document list.

3

Follows up until the family enrolls.

Illustrative demo. Every flow is built around your grades, spots and admissions calendar.

What we'd build for you

Five automations, one front line.

Seals leak #1

24/7 admissions agent

Answers spots, requirements and grades instantly, any hour.

No family left waiting
Seals leak #1

Tour scheduler

Books the school visit and confirms it with the family.

More visits, more enrollments
Seals leak #2

Enrollment documents

Collects the documents and guides the enrollment step by step.

Enrollment without delays
Seals leak #2

Fee reminders

Nudges and reminds fee payments kindly and automatically.

Less late payment
Seals leak #3

Parent communication

Shares updates and handles re-enrollment in one channel.

Informed parents, no chaos
The math

Do the math on your time.

Drag to your own numbers. This is the cost of doing by hand what an automation does for you.

That time, in money, every month
$2,165/month
43 hours/month back to selling · estimate

Put that time back into teaching and families. The automations run the admissions front line.

Illustrative estimate. We map your real numbers in the audit.

One system. Clear momentum.

A 15-minute automation audit. Zero commitment.

We map your flow, mark the leaks, and show you exactly what we'd automate first.

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